Western Matrix Systems Privacy Policy

Western Matrix Systems is committed to protecting the privacy of the personal information which is collected, used and disclosed in the conduct of its business. Personal information means information about an identifiable individual, except business title and business contact information, and includes information about prospective, present or former employees and external parties. Western Matrix Systems will obtain express or implied consent of individuals, except where otherwise permitted by law, to collect, use and disclose personal information for reasonable business purposes. The purpose for the collection, use or disclosure of the personal information, except where otherwise permitted by law, will be identified before or when the information is collected. In general, personal information collected, used and disclosed about prospective, present or former employees is for administering, planning and managing an individual's employment relationship with Western Matrix Systems and includes but is not limited to:

• ensuring the safety and security of staff and corporate assets, including company-held information;
• determining eligibility for initial employment, including the verification of references and qualifications;
• administering pay and benefits;
• facilitating professional development and performance;
• complying with applicable employment or legal requirements
• communicating with staff; and
• other reasonable purposes as required to manage the employment relationship.

In general, the personal information collected, used and disclosed about external parties is for the purposes of:

• providing information about Western Matrix Systems to external parties;
• managing and administering contracts with external parties;
• meeting any legal or regulatory requirement or obligation;
• other reasonable purposes consistent with Western Matrix Systems business objectives.

Personal information will be protected by reasonable security safeguards that are appropriate to the sensitivity level of the information. Personal information will only be retained for the period of time necessary to fulfill the purpose for which it was collected, or as required for statutory or other legal purposes. Upon request, individuals will be granted the reasonable right of access and review of their personal information.